Adding Recurring Payments

A recurring payment is a payment that is the same each month, such as a rent, cable, or garbage collection.

Note: You cannot add recurring payments for customers who are set up for direct debit. You must take each payment manually. See "Taking Payments"

Hint: Click here to find out how payments affect General Ledger. See "Payment on Account"

From the Main Menu screen, click TENANTS or RECEIVABLES. The Browse Tenant Leases or Browse Customers screen appears with all current leases or active customers displayed in a table.

Select how you want to order the tenant or customer table from the ordered by drop-down list, enter the search criteria in the search for field and click GO. The first tenant/customer to match the criteria is highlighted in the table.

Highlight the tenant/customer record you want to work with and double-click, or click

. The Tenant Management screen or Maintain Customer Information screen opens with the Tenant Information tab or Account Summary tab selected.

Select the Recurring Transactions tab. Displayed in a table are all the tenant's/customer’s recurring transactions.

Click

on the toolbar, and select “Add Recurring Payment” from the menu that appears. The Add Recurring Payment Wizard is initiated.

Hint: The non-editable customer name field appears at the top of the screens. Use this to verify that you are entering information for the correct account belonging to the correct tenant/customer.

Select the account to which you are adding the payment.

This is your agency-defined list of account types, which you maintain in the Setup area of the program. See "Setting Up Account Types"

Enter a description for the payment.

Select the type of payment you are adding.

This is your agency-defined list of payment types, which you maintain in the Setup area of the program. See "Setting Up Payment Types"

Select the cash drawer to which this payment should be associated.

This field offers your agency-defined list of cash drawers, which you maintain in the Setup area of the program. See "Setting Up Cash Drawers"

10.

If you want to reserve the payment for a specific transaction type, select it from the reserve payment for drop-down list.

11.

Enter the amountof the payment each time it occurs.

12.

Specify the start month and start year (when the recurring payment schedule begins).

Hint: If you set the start date to a future date, the payment will be applied the first time you generate monthly transactions on or after that date.

13.

Specify the end month and end year, or when the recurring payment schedule ends. The payment will stop permanently after if reaches this date. The default is blank, which means there is no end date. If you entered a maximum amount, the ending month and year will automatically calculate.

Hint: Use the start month and end month fields if the payment is seasonal. The first payment of the season will be applied in the start month. The last payment of the season will be applied in the end month. The set of payments will repeat the following year, provided the payment has not yet reached an end date.

14.

Check the checkbox if there should be an active lease required for this transaction. If you check this box, the recurring payment is only applied if the tenant/customer has an active lease.

15.

Click START to continue, review and confirm the information you have set up, and then click FINISH to add the recurring payment.The Recurring Transactions tabappears again with the new payment displayed in the table.

Related Topics

Gathering Recurring Payments

Direct Debit